Documentation

Quick start (Free)

1. Install the Free ZIP from WordPress.org or the developer build (without pro/).
2. Activate the plugin — database tables are created automatically.
3. MeetFlow → Settings → General: duration & business hours.
4. MeetFlow → Settings → Email: notification address, distribution list, texts & reminders.
5. MeetFlow → Settings → Design: optional custom CSS for frontend and admin.
6. Add shortcode to a page: [meetflow_booking] (legacy [kitech_booking] still works).

Note: The Email tab is included in Free (notifications, distribution list, reminders, customizable texts). Design and language settings apply to Free and Pro. Pro adds video conferences and SMS.

Detailed guides also in the plugin under Settings → Setup Guide.

Availability

MeetFlow → Calendar — block days, vacations, weekends.

Design & theme

Free & Pro: The booking form inherits typography, colours and buttons from the active WordPress theme. Fine-tune without editing theme files:

MeetFlow → Settings → Design

• Custom CSS (frontend) — additional rules for .meetflow-calendar (shortcode form, time slots, success message)
• Custom CSS (admin) — MeetFlow admin (bookings, calendar, settings, Pro tabs)

Optional CSS variables:

.meetflow-calendar {
  --meetflow-accent: #0066cc;
  --meetflow-accent-text: #ffffff;
  --meetflow-border: rgba(0,0,0,.15);
  --meetflow-radius: 8px;
  --meetflow-gap: 1rem;
}

Pro meeting links and SMS do not change the frontend layout — same form, extended backend features.

Languages & translations

Free & Pro share the same free core and text domain kitech-meetflow.

Bundled languages

• German (de_DE, de_CH)
• French (fr_FR)
• Italian (it_IT)

WordPress locale

1. Settings → General → Site Language — frontend & emails follow site locale.
2. Users → Profile → Language — admin UI in personal language when set.
3. After WordPress.org release: more languages via Dashboard → Updates → Translations.

Translation plugins

• Loco Translate — edit strings; files in wp-content/languages/plugins/ override bundled .mo files.
• Polylang / WPML / TranslatePress — MeetFlow reloads textdomain when the active language changes.

Pro provider tabs and setup guides are translated too. OAuth field labels (Client ID, Redirect URI) stay technical English.

Install Pro & license

1. Free must be active (2.2.11+ recommended; minimum 2.2.7).
2. Choose a plan: Pro · 5 Sites · Agency (Freemius).
3. Upload Pro ZIP — the pro/ folder is loaded.
4. MeetFlow → License — enter license key or register holder details.
5. Connect providers under Settings → Video Conference.

Microsoft Teams / Azure

1. Azure Portal → App registrations → New registration
2. Name: MeetFlow, multi-tenant (Accounts in any organizational directory)
3. Redirect URI: exact URL from MeetFlow → Settings → Video Conference
4. Application (client) ID → Client ID, Directory (tenant) ID → Tenant ID
5. Certificates & secrets → New client secret → copy Value → Client Secret
6. API permissions (Microsoft Graph, Delegated): Calendars.ReadWrite, OnlineMeetings.ReadWrite, User.Read
7. Grant admin consent, save, Connect with Microsoft → select «Microsoft Teams» provider

Zoom

1. Zoom Marketplace → Develop → OAuth (User-managed)
2. Redirect URL from MeetFlow settings (auth=zoom)
3. Enter Client ID & Secret in Video Conference tab
4. Scopes: meeting:write, meeting:read, user:read
5. Activate app → Connect with Zoom → test booking with meeting link

Zoom Pro account or higher required.

Google Meet

1. Google Cloud Console → enable Calendar API
2. Create OAuth 2.0 Client ID (Web application)
3. Authorized redirect URI from plugin (auth=google)
4. Save Client ID/Secret → Connect with Google → select «Google Meet»

Cisco Webex

1. Webex Developer Portal → Create Integration
2. Redirect URI with auth=webex from MeetFlow
3. Scopes: spark:all, meeting:schedules_read, meeting:schedules_write
4. Connect with Webex → test booking

WhatsApp (5 Sites+)

Option 1: Meta Business API

1. Facebook Developers → Business app + WhatsApp
2. Phone Number ID, Access Token, Verify Token in Video Conference
3. Webhook: /wp-json/meetflow/v1/whatsapp/webhook (same verify token in Meta and MeetFlow)

Option 2: Twilio Sandbox — Account SID, Auth Token, sandbox number in settings.

Telegram

1. Telegram → @BotFather → /newbot → copy bot token
2. Message your bot, get chat ID via getUpdates
3. Enter token & chat ID in Video Conference → Telegram, activate provider

SMS (Twilio)

1. Twilio Console → Account SID, Auth Token, sender (+E.164)
2. MeetFlow → Settings → SMS Reminder: enable, customize messages
3. Placeholders: {name}, {date}, {time}, {meeting_link}
4. Test booking with mobile number

Email & notifications

Free & Pro: Email tab under MeetFlow → Settings — same UI in both (Pro extends the free core).

• Notification email — primary internal address
• Distribution list — additional addresses (team, assistant, group inbox), comma- or line-separated
• Admin copy — copy of each confirmation to primary + distribution list
• Email reminders — automatic reminder X hours before the appointment (optional copy to distribution list)
• Confirmation & cancellation with ICS attachment via WordPress wp_mail
• Customize subject, sender name and body (placeholders: {name}, {date}, {time}, {booking_id}, {hours})
• Use an SMTP plugin for reliable delivery (FluentSMTP, WP Mail SMTP)
• Pro SMS reminders: separate «SMS Reminder» tab; email distribution list stays in «Email» tab
• Issues? → Troubleshooting email

REST API

Namespace: meetflow/v1

Pro: /whatsapp/webhook, /stats (admin). Set permalinks to «Post name».

WordPress.org (Free)

• No Pro code, no trialware, no external API calls in the Free build
• Scripts via wp_enqueue_*, escaping & nonces
• Plugin URI: meetflow.kitech.ai

Full troubleshooting: Troubleshooting guide · Setup help: assistant bottom right.

Setup assistant

The MeetFlow Setup Assistant (chat bottom right on every docs page) supports all provider setups with step-by-step answers. The same component is also used on SuperNav.